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Contents

Easy. You have landed on the Lot Six Help Desk. Below you will find the answers to some frequently asked questions and other useful insight intended to ensure that you make the most of the Lot Six platform.

GENERAL

  • WHAT IS LOT SIX?
  • WHY JOIN LOT SIX?
  • WHAT FEATURES AND IMPROVEMENTS ARE PLANNED FOR LOT SIX?
  • HOW MUCH DOES LOT SIX COST?
  • HOW SAFE IS MY DATA?
  • HOW DO I FIND OUT ABOUT LOT SIX UPDATES?

WHAT IS LOT SIX?

Lot Six is a global society of storytellers that is dedicated to creating vast and refreshing stories that educate, inspire and entertain. The Society is made up of artists, designers, journalists, filmmakers, corporate brands and other types of "storytellers" that share similar interests and wish to use those shared interests to create coordinated experiences.

Lot Six's members have created this platform to help manage our respective productions, share resources, host events and most importantly co-create stories.

WHY JOIN LOT SIX?

To join Lot Six is to join a movement that celebrates creative ingenuity and artistic expression and in all of their glorious shapes, forms and fashions. As a society of storytellers, we endeavor to create not only a meaningful dialogue amongst our members but also equip them with a robust way of engaging with their respective audiences.

The people and brands that make up the Lot Six community understand the implications of co-authorship and the impact collaborations will have on the experiences they create. As a result, our ecosystem is made up of content creators who stand ready to push the boundaries of their own creative pursuits by helping you with yours.

With this in mind, we would like to extend to you an invitation to join our creative movement. Membership is free and includes Level One access to the Lot Six web platform.

WHAT FEATURES AND IMPROVEMENTS ARE PLANNED FOR LOT SIX?

Over the coming months, Team Six will roll out a number of new features and general improvements to the Lot Six platform. In the first instance, we have released those tools that we feel will best help you to manage your productions and share resources with your team.

Future releases will build on the existing feature set by allowing you to sync your production schedules with other calendar apps, and assign attendees to the events you have created. Future release will also provide functionality that will allow you to not only create projects and organizations but also enable you to search for collaborators via our directory.

We encourage our members to comment on the usefulness of these enhancements, and where appropriate signal their interests in any currently unavailable features.

HOW MUCH DOES LOT SIX COST?

Becoming a member of Lot Six is absolutely free. Membership entitles you to the community events that we host as well as Level One Access to the Lot Six web platform. Level One Access boasts all of the core functionality of the platform and a number of tools that have been designed to help you streamline your creative process.

HOW SAFE IS MY DATA?

Lot Six is committed providing you with a secure location for creating and storing your data. Our privacy policy highlights this commitment and provides useful insight into how we process any information we collect from you.

HOW DO I FIND OUT ABOUT LOT SIX UPDATES?

Team six wants to keep you informed about things going on in the Lot Six community and technical updates to the web platform. By navigating to your Profile page , you can manage your subscriptions and indicate the instances where you receive notifications from us. You can also follow us @lotsix on twitter.

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ACCOUNT

  • HOW DO I CREATE AN ACCOUNT?
  • WHAT SHOULD I DO IF I DIDN'T GET MY ACTIVATION EMAIL?
  • HOW DO I CHANGE MY PASSWORD?
  • WHAT DO I DO IF I'VE FORGOTTEN MY PASSWORD?
  • HOW DO I CHANGE THE NAME OR EMAIL ADDRESS FOR MY ACCOUNT?
  • HOW DO I CLOSE MY ACCOUNT?

HOW DO I CREATE AN ACCOUNT?

You can create a new Lot Six account by clicking the sign up button in the top right hand corner of the Lot Six Home page. Before you set up an account, we urge you to familiarize yourself with the Lot Six terms and conditions .

WHAT SHOULD I DO IF I DIDN'T GET MY ACTIVATION EMAIL?

If you have created a Lot Six account but did not receive your activation email, please check your spam or junk folder. If it’s not there, click the link to resend the email in the Sign In page.

HOW DO I CHANGE MY PASSWORD?

You can change your password at any time when you’re logged in by clicking on the reset password link on your Profile page.

WHAT DO I DO IF I’VE FORGOTTEN MY PASSWORD?

You can have a password reset email sent to you by clicking on the forgotten password link on the Sign In page.

HOW DO I CHANGE THE NAME OR EMAIL ADDRESS FOR MY ACCOUNT?

You can change the name, email address or other account information on your Profile page.

HOW DO I CLOSE MY ACCOUNT?

If you want to leave Lot Six you can close your account at any time by pressing the Cancel Account button on your Profile page.

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Dashboard

  • WHAT IS MY ACCOUNT DASHBOARD
  • WHAT IS A PROJECT DASHBOARD

WHAT IS MY ACCOUNT DASHBOARD?

Your Account Dashboard is a summary of all of the Projects, Events, Resources, Documents, Files and Collaborators you have access to via Lot Six. This includes Projects you have created as well as Projects you have been given access to.

WHAT IS A PROJECT DASHBOARD?

Each Project also has a Dashboard page that highlights only the Events, Resources, Documents, Files and Collaborators that belong to a given Project. You can think of the Project Dashboard as your Account Dashboard prefiltered to show only one project.

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Project

  • WHAT'S A PROJECT?
  • HOW DO I CREATE A PROJECT?
  • HOW DO I NAVIGATE BETWEEN MY PROJECTS?
  • HOW DO I DELETE A PROJECT?
  • WHAT HAPPENS TO MY ASSETS IF I DELETE A PROJECT?

WHAT'S A PROJECT?

A Project is your artistic production. It contains a series of Events, Resources, Documents, Files and Collaborators.

HOW DO I CREATE A PROJECT?

To create a resource:

  • Sign into your Lot Six account.
  • In the top right corner of your screen you will find a drop down that allows you to select "All Projects".
  • Once you have done this, you will be taken to the Project Page.
  • Click File > New in the file menu. Alternatively, click the + button at the top right.'
  • Fill in the details of the Project and click Save.

HOW DO I NAVIGATE BETWEEN MY PROJECTS?

The control panel in the top right hand corner of your screen will allow you to navigate between the projects you have access to.

HOW DO I DELETE A PROJECT?

  • Sign into your Lot Six account.
  • Click the All Documents item from the control panel drop down in the top right corner
  • Click button next to the Project you wish to delete
  • Click "OK" to confirm you want to delete the Project. Please note that deleting a project will also delete the events that belong to that project, along with all the call sheets associated with it. However, any resources, documents, files you have created within the project will be saved in case you would like to assign them to another project.

WHAT HAPPENS TO MY ASSETS IF I DELETE A PROJECT?

Deleting a Project will also delete the Events that belong to that project, along with all the Call Sheets associated with those Events. However, any Resources, Documents, Files and Connections you have created will remain in your account in case they are assigned to other Projects, or you would like to use them for future projects

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Schedule

  • WHAT IS A PRODUCTION SCHEDULE?
  • HOW DO I CREATE AN EVENT?
  • WHAT IS THE ACTIVITIES SECTION AT THE BOTTOM OF THE EVENT PAGE?
  • WHY IS THE DURATION OF AN EVENT NOT EDITABLE?
  • HOW DO I MOVE AN EVENT?
  • HOW DO I DELETE AN EVENT?

WHAT IS A PRODUCTION SCHEDULE?

Your Production Schedule is an outline of how your production budget will be spent over a given time frame. In the context of Lot Six, your production schedule will be made up of at least one Event, which will in turn be made up of at least one Activity.

HOW DO I CREATE AN EVENT?

  • Sign into your Lot Six account.
  • Click the Schedule tab in the main menu.
  • To create an event for the current day, select File > New in the file menu. Alternatively, you can press the + button in the top right corner.
  • To create an event for a specific day, click the relevant date in the calendar.

WHAT IS THE ACTIVITIES SECTION AT THE BOTTOM OF THE EVENT PAGE?

The Lot Six scheduling tool allows you to customize your events with one or more individual Activities. Each activity has a start time, an end time, a title and a description. An activity is like a mini-event within an event, and allows you to have lots of individual time slots within a single event. For example, in a film production, the "Activities" are equivalent to call times for a shoot.

WHY IS THE DURATION OF AN EVENT NOT EDITABLE?

The duration of an event is the combined duration of all activities within the event. The start of the first activity marks the beginning of the event, and the end of the last activity marks the end of the event.

HOW DO I MOVE AN EVENT?

You can move the start date and time of an event. Doing this will move all of the activities and call sheets within the event by the same amount of time.

  • Sign into your Lot Six account.
  • Click the Schedule tab in the main menu.
  • Click on the event you want to move.
  • Click "Reschedule" at the top right.
  • Enter the new start date and time for the event.
  • Click "Save".

HOW DO I DELETE AN EVENT?

Sign into your Lot Six account. Click the Schedule tab in the main menu. Click on the event you want to delete. Select File > Delete from the file menu at the top left. Click "OK" to confirm you want to delete the event. Please note that the event, along with all the call sheets associated with it, will be permanently deleted. However, any resources you have created within the event will be saved.

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RESOURCES

  • WHAT'S A RESOURCE?
  • HOW DO I CREATE A RESOURCE?
  • HOW DO I ASSIGN A RESOURCE I’VE ALREADY CREATED TO AN EVENT OR CALL SHEET?

WHAT'S A RESOURCE?

Resources are the people, locations, services and equipment that are involved with your production. Once you have created a resource, you can update the details of that resource at any time, and assign the resource to any event(s) in your account.

HOW DO I CREATE A RESOURCE?

To create a resource without assigning it to an event:

  • Sign into your Lot Six account.
  • Click the Resources tab in the main menu.
  • Click File > New in the file menu. Alternatively, click the + button at the top right.
  • Fill in the details of the resource and click Save.

To create resource and assign it to an event at the same time:

  • Sign into your Lot Six account.
  • Click the Schedule tab in the main menu.
  • Click on the event you want to create the Resource for.
  • Click the Resource + button for the activity you want to add the resource to.
  • Fill in the details of the resource and click Save.

HOW DO I ASSIGN A RESOURCE I’VE ALREADY CREATED TO AN EVENT OR CALL SHEET?

If you want to assign an existing resource to an event:

  • Sign into your Lot Six account.
  • Click the Schedule tab in the main menu.
  • Click the event you want to assign the resource to.
  • Click the "Assign" button for the activity you want to assign the resource to.

If you want to assign an existing resource to a call sheet:

  • Sign into your Lot Six account.
  • Click the Schedule tab in the main menu.
  • Click the event you want to assign the resource to.
  • Click on the call sheet you want to assign the resource to.
  • Click the "Assign" button for the activity you want to assign the resource to.

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DOCUMENTS/CALL SHEETS

  • HOW DO I CREATE A DOCUMENT?
  • WHAT TYPE OF DOCUMENTS DOES LOT SIX CURRENTLY SUPPORT?
  • WHAT IS A CALL SHEET?
  • HOW DO I CREATE A CALL SHEET?
  • WHAT ARE THE NOTES IN A CALL SHEET FOR?
  • WHY CAN'T I EDIT THE TITLE OR DESCRIPTION OF A CALL SHEET?
  • HOW DO I DOWNLOAD A CALL SHEET?
  • WHY ARE MULTIPLE CALL SHEETS SOMETIMES CREATED FOR A SINGLE EVENT?
  • HOW DO CHANGES MADE TO A CALL SHEET AFFECT THE EVENT IT BELONGS TO?

HOW DO I CREATE A DOCUMENT?

To create a resource without assigning it to an event:

  • Sign into your Lot Six account.
  • Click the Documents tab in the main menu.
  • Click File > New in the file menu. Alternatively, click the + button at the top right.
  • Fill in the details of the document and click Save.

WHAT TYPE OF DOCUMENTS DOES LOT SIX CURRENTLY SUPPORT?

Lot Six currently supports simple text documents and call sheets. In the near future, we hope to roll out a basic version of our script editor as well.

WHAT IS A CALL SHEET?

A call sheet is a document that provides all the information required for a single day of a shoot. This includes details of the people, locations, equipment and services required, as well as a detailed schedule for the day.

HOW DO I CREATE A CALL SHEET?

In order to create a call sheet using the Lot Six platform, you must first create an event.

  • Once you have created and event, navigate to the Schedule tab in the main menu
  • The Schedule tool will automatically default to a monthly view. Select your desired event from the calendar, or press the Agenda button to see a list of the events you have created.
  • Open the event you wish to add a call sheet to.
  • Press the Create Call Sheets + button. This will create a call sheet for each day of the event, and will automatically take you to the first call sheet for the event.

WHAT ARE THE NOTES IN A CALL SHEET FOR?

You can add a note for any resource (person, service, equipment or location) in a call sheet. This can be used to add any specific information regarding that resource for that specific event.

WHY CAN'T I EDIT THE TITLE OR DESCRIPTION OF A CALL SHEET?

The title and description of a call sheet is taken from the event it belongs to. To change the title or description, you need to change it in the event. Note that this will change title and description of all the call sheets which belong to an event.

HOW DO I DOWNLOAD A CALL SHEET?

On the call sheet page click on the "Download" link at the top right. The call sheet will be downloaded as a PDF.

Please note that other members that have access to your account can also download any of your call sheets.

WHY ARE MULTIPLE CALL SHEETS SOMETIMES CREATED FOR A SINGLE EVENT?

If you create call sheets for an event which lasts more than one day, a call sheet will be created for each individual day of the event which has an activity in it.

HOW DO CHANGES MADE TO A CALL SHEET AFFECT THE EVENT IT BELONGS TO?

Changes to the "Activity" section of a call sheet (such as the time and resources assigned to it) will be reflected in the "Activity" section of the event it belongs to. Changes to any of the notes fields for resources (eg. "Production Team") won’t affect the event, but will be reflected in all the other call sheets that belong to to that event.

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Files

  • HOW DO I UPLOAD NEW FILE?
  • HOW DO I ASSIGN FILES TO AN EVENT OR CALL SHEET?
  • HOW DO I DOWNLOAD A FILE?
  • ARE THERE ANY SIZE OR TYPE RESTRICTIONS WHEN UPLOADING FILES?
  • WHAT HAPPENS IF I UPLOAD MULTIPLE FILES WITH THE SAME NAME?

HOW DO I UPLOAD NEW FILE?

Please note that any file you upload to your account will be accessible to any other person who has access to your account. To upload a file:

  • Sign into your Lot Six account.
  • Click the Files tab in the main menu.
  • Click File > New in the file menu. Alternatively, click the "+" button at the top right.
  • Select the file you want to upload and click "OK".
  • The page will refresh when the file is uploaded. Please note, this may take a while if it’s a large file.

HOW DO I ASSIGN FILES TO AN EVENT OR CALL SHEET?

Files can be assigned to an activity in an event or call sheet. When you assign a file to an activity, it will be assigned to the event and all the call sheets which contain that activity.

To assign a file, you must first upload the file you would like to assign.

To assign a file to an activity in an event:

  • Sign into your Lot Six account.
  • Click the Schedule tab in the main menu.
  • Click the event you want to assign the file to.
  • Click the ✓ button next to the activity you want to assign the file to.
  • Tick the tick box next to the file you want to assign.
  • Click "Save".

To assign a file to an activity in a call sheet:

  • Sign into your Lot Six account.
  • Click the Schedule tab in the main menu.
  • Click the event that the call sheet belongs to.
  • Click the link for the call sheet which you want to assign the file to.
  • Click the File ✓ button next to the activity you want to assign the file to.
  • Tick the tick box next to the file you want to assign.
  • Click "Save".

HOW DO I DOWNLOAD A FILE?

To download a file, click on the title of that file where it appears on the Event, Call Sheet or File page. If this doesn’t work, "right click" or "Ctrl + click" the link and select "Save Link As..." / "Save as" option.

ARE THERE ANY SIZE OR TYPE RESTRICTIONS WHEN UPLOADING FILES?

Lot Six currently has a maximum upload limit of 100 MB and at the moment only supports the most common file types can be uploaded (eg. PDF, DOC, JPG, PNG). Any files which may be dangerous, malicious or illegal in nature cannot be uploaded under any circumstances. Failure to comply with this may result in a cancellation of your membership. Please review our terms and conditions to read more.

WHAT HAPPENS IF I UPLOAD MULTIPLE FILES WITH THE SAME NAME?

If you upload multiple files with the same file name, each file will be saved (eg. they will not be overwritten). You can use the "Uploaded at" information to distinguish between the different versions of the file.

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Access

  • WHAT IS MEANT BY ACCESS?
  • HOW DO I SWITCH BETWEEN THE ACCOUNTS I HAVE ACCESS TO?
  • WHAT CONTENT WILL MY COLLABORATORS BE ABLE TO EDIT?
  • HOW DO I CHANGE THE ACCESS LEVEL OF MY CONNECTIONS?
  • AM I ABLE TO ASSIGN DIFFERENT ACCESS LEVELS ON DIFFERENT PROJECTS?
  • HOW DO I REMOVE OTHER PEOPLE’S ACCESS TO MY ACCOUNT?
  • HOW DO I SHARE EVENTS AND CALL SHEETS WITH OTHER PEOPLE?
  • HOW DO I NOTIFY PEOPLE ABOUT CHANGES TO A SPECIFIC DOCUMENT/CALL SHEET?

WHAT IS MEANT BY ACCESS?

Lot Six allows you to give other members of your production team access to your Projects. Currently, you may assign "View" Access or "Collaborator" Access to allow your team to view or edit respectively.

HOW DO I SWITCH BETWEEN THE ACCOUNTS I HAVE ACCESS TO?

In the top right corner of your screen you will find a drop down menu which allows you to switch between your account and other accounts to which you have access to. This is just to the left of the "Account" drop down. By default, your own account is selected.

WHAT CONTENT WILL MY COLLABORATORS BE ABLE TO EDIT?

If you have given other people Collaborator Access to your account, they will be able to view and edit the Schedules (including Events), Resources, Document (Call Sheets) and Files sections of your account.

HOW DO I CHANGE THE ACCESS LEVEL OF MY CONNECTIONS?

To change the level of Access of a connection, simply navigate to the Access tab in the Project you wish to amend and select the connection you would like to change. You will be presented with a pop-up box which will allow you to select the access level of your choice.

AM I ABLE TO ASSIGN DIFFERENT ACCESS LEVELS ON DIFFERENT PROJECTS?

Access is based on a project by project basis. This means you may allow a connection to edit one project but only view another. In other instances, you may wish to give no access at all to some projects.

HOW DO I REMOVE OTHER PEOPLE’S ACCESS TO MY ACCOUNT?

  • Sign into your Lot Six account.
  • Click the Access tab in the main menu.
  • Click the button to the right of the person you want to remove.
  • Click "OK" to confirm your decision.

HOW DO I SHARE EVENTS AND CALL SHEETS WITH OTHER PEOPLE?

To share your account (including all your schedule, events, call sheets, resources and files) with other people:

  • Sign into your Lot Six account.
  • Click the Access tab in the main menu.
  • Select File > New from the file menu. Alternatively, click the + button at the top right.
  • Fill in the details of the person you want to share your account with and click "Save".
  • If the other person already has a Lot Six account, they be sent an email with a direct link to view your account.
  • If the other person does not have a Lot Six account, they will be sent an email with a direct link to sign up for a Lot Six account and view your account.

You can also share your account with other people by notifying them on the call sheet page.

HOW DO I NOTIFY PEOPLE ABOUT CHANGES TO A SPECIFIC DOCUMENT/CALL SHEET?

Please note that notifying people of changes to a specific call sheet will give them access to your account (including your schedule, events, resources and files).

To notify other people of a specific call sheet:

  • Sign into your Lot Six account.
  • Click the Schedule tab in the main menu.
  • Click the event the call sheet belongs to.
  • Click the link for the specific call sheet you want to notify people about.
  • Select Share > Notify in the file menu. Alternatively, click the "Notify" button.
  • If you want to notify people you’ve already shared your account with, select the tick boxes next to their names.
  • If you want to notify people you haven’t already shared your account with, enter their email address in the "Share with other accounts" section.
  • Click "Save".
  • The users you have notified will receive an email with a direct link to the call sheet.
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